DMNA Bylaws

By-Laws of the Dudgeon-Monroe Neighborhood Association

Bylaws of the Dudgeon Monroe Neighborhood Association

Posted February 7, 2018

Article 1 – Name and Neighborhood Definition

This organization will be known as the Dudgeon Monroe Neighborhood Association or DMNA.

The area served by the DMNA is bounded to the North by the Southwest Commuter Path from Odana Rd. to Regent St. It is bounded to the South by Monroe Street to Edgewood Drive, and from the UW Arboretum to the intersection of Monroe & Odana as shown on the map in Appendix A.

Article 2 - Purpose

Sec. 2.1. The primary purpose of the DMNA is to improve the neighborhood through democratic citizen participation and involvement.

Sec. 2.2. The organization will work to generate and sustain a spirit of neighborhood among area residents through appropriate means including, but not limited to:

2.2.1. Foreseeing and calling attention to emerging neighborhood trends and problems

2.2.2. Fostering neighborhood interest and participation in planning

2.2.3. Providing means for widespread study and discussion of issues and questions pertinent to the neighborhood

2.2.4. Educating both members and non-members of the organization, in the processes, problems and potential of the neighborhood's development

2.2.5. Speaking on behalf of those policies and programs that are judged by the membership, after appropriate analysis and discussion, to be in the neighborhood's best interest.

Article 3. Membership

Sec. 3.1. All persons aged eighteen (18) and over who live in, are homeowners, or who are owners or managers of businesses in the DMNA geographical area are eligible to be members.

Sec. 3.2.  Annual dues for each household or business shall be set by the DMNA Council.

Sec. 3.3. Each eligible person whose household or business has paid current annual dues shall be considered a member in good standing.

Sec. 3.4. Voting at the annual meeting shall be limited to those members in good standing and each eligible person shall have one vote.

Sec. 3.5. Any member in good standing who is not an elected public official may, with his/her consent, be nominated or appointed as an officer of the organization.

Article 4. Officers, Council and Committees

Sec. 4.1. Selection of the officers of the organization, whether elected or appointed, shall seek to reflect differing ages, interests, and areas in the neighborhood. The officers of the organization, elected at the annual meeting, shall be:

4.1.1. The President who will direct DMNA activities, chair meetings of the DMNA Council and DMNA Executive Committee, and perform other duties as required.

4.1.2. The Vice President who will assume the duties of the President at the request of the President, or during the absence of the President, and perform other duties as requested by the President.

4.1.3. The Secretary who will record the minutes of the DMNA meetings, and maintain all records and files required by the DMNA.

4.1.4. The Treasurer who will administer all monies of the organization. The Council will set an annual budget, which may be expended by the Treasurer without additional authorization. The Council has sole authority to approve any expenditure in excess of the approved budget. The Treasurer shall keep detailed records and documentation of all income and expenditures and provide a written monthly report of all recent transactions. Treasurer shall continuously make current bank statement(s) available to Council for review and shall present all records and documentation to Council, as requested by Council.
Sec. 4.2. The DMNA Council shall consist of elected officers, chairs of all standing committees and not more than twenty-five at-large members, appointed by the President and approved by the Council. At-large members should be selected to reflect the differing ages, interests, and areas in the neighborhood, and must be members in good standing. The duties of the DMNA Council shall include, but not be limited to:

4.2.1. Carrying out policies established by the general membership

4.2.2. Establishing interim policy and taking necessary actions during the intervals between meetings of the general membership

4.2.3. Determining what matters the organization should consider

4.2.4. Appointing special committees and, if needed, the chairs thereof, to work on matters designated by the Council

4.2.5. Establishing procedures for prudent administration of the organization, including but not limited to the adoption of a working budget, suggestions for the nomination of officers, and the approval of DMNA Council members-at-large

4.2.6. The Council shall keep careful minutes of all actions taken, and shall make minutes of all actions taken since the last Membership meeting available to the Membership before each Membership meeting.

4.2.7. Any member or officer serving on the DMNA Council may be removed for any reason by a vote of at least two-thirds (2/3) of the members of the DMNA Council.

4.2.8. If an officer is removed or resigns, an interim officer will be nominated by the remaining officers and approved by the Council to serve until the next Membership meeting.

Sec. 4.3. Term of Office. The terms of office for the officers shall be for one year, from the end of the annual Membership meeting at which they are elected, to the end of the next annual Membership meeting, except that officials of the organization shall remain in office until their successors have been duly elected or appointed.

Sec. 4.4. The Executive Committee

4.4.1 The Executive Committee shall consist of the elected or appointed officers. The Executive Committee may make emergency decisions and authorize expenditures between meetings of the DMNA Council.

4.4.2 The Executive Committee shall keep careful minutes of all decisions made, expenditures authorized and actions taken between Council meetings, and shall report these to the Council at the following Council meeting.

Sec. 4.5. Nominating Committee. There shall be a Nominating Committee consisting of three (3) persons appointed by the DMNA Council. The Nominating Committee shall present a single slate of nominees for all elective officials at the Annual Membership Meeting. Further nominations may be made from the floor.

Article 5. Meetings

Sec. 5.1. General Membership Meetings

5.1.1. There shall be at least one (1) annual meeting of the general membership, to be held at a place and time designated by the DMNA Council. Notice of such meetings shall be announced at least one month prior to the meeting.  Any proposed changes to the By-Laws shall be made available to the membership at least one week prior to the annual meeting.

5,1.2. Additional meetings may be called by the DMNA Council or the Executive Committee as necessary, or by petition of twenty (20) members.

Sec. 5.2. Neighborhood Council Meetings:

5.2.1. Regular meetings of the DMNA Council shall be held at a place and hour designated by the President in consultation with the Council.

5.2.2. Special meetings of the DMNA Council may be called by the President or any three (3) members of the Council, provided that all Council members are notified at least twenty-four (24) hours in advance of such a special meeting.

Article 6. Procedures

Sec. 6.1. Any member in good standing of the DMNA may attend any meeting of the DMNA Council or any of its Committees and take part in its discussion.

Sec. 6.2. Council shall establish an agreed upon set of rules for conduct of meetings.  When no rules are specified, the default shall be Robert's Rule of Order.

Sec. 6.3. At all Council meetings, one third of the members of the DMNA council, but not less than six shall constitute a quorum.

Sec. 6.4. Officers shall be elected by a simple majority of members present and voting at the annual meeting of the general membership. If there are more than two nominees for an office, there shall be a preliminary ballot with the two candidates receiving the most votes becoming nominees for the final ballot.

All other actions taken at the annual general membership meeting require a simple majority of members present and voting. Any action that fails to receive an affirmative vote of at least six (6) percent of all DMNA members eligible to vote may be proposed for reconsideration by petition to the entire membership, provided that the intention to reconsider has been communicated to the President before the close of the first business day following the general membership meeting at which the contested action was approved. The contested action shall become void if a petition containing the signatures of ten percent (10%) of the members eligible to vote is delivered to the President within one week of the general membership meeting.  

Sec. 6.5. These By-Laws shall only be amended at meetings of the general membership.

Article 7. Public Action on Behalf of the Organization

No individual or Committee shall take public action in the name of the DMNA, nor shall any member represent himself as speaking in the name of the organization unless such action or speech has been authorized by the DMNA Council or by the Executive Committee.

Article 8. Endorsement Prohibited

The DMNA shall not support any candidates for public office.

Article 9. Compensation and Conflicts of Interest

Sec. 9.1. Members of the DMNA Council will not be paid for their participation on the Council.  This does not prohibit payment of compensation to a member of the DMNA Council for services rendered to the Association in some other capacity.

  • Sec. 9.2. DMNA abides by a conflict-of-interest agreement. No member of the Association may vote on a decision to contract with that member, or with any immediate relative, or with any business operated by an immediate relative of that member.  All members are required to advise the decision making body considering any such contract, of the existence and nature of the relationship.