DMNA Bylaws

By-Laws of the Dudgeon-Monroe Neighborhood Association

Article I - Name

  • The organization will be known as the Dudgeon-Monroe Neighborhood Association.

Article II - Purpose

  • Sec. 1. The primary purpose of the organization is to improve the neighborhood through democratic citizen participation and involvement.
  • Sec. 2. The organization will work for the achievement of this purpose by generating and sustaining a spirit of neighborhood among area residents through all appropriate means including, but not limited to:
    • 2.1. Foreseeing and calling attention to emerging neighborhood trends and problems prior to their reaching crisis proportions.
    • 2.2. Fostering neighborhood interest and participation in planning.
    • 2.3. Providing means for widespread study and discussion of all issues and questions pertinent to the neighborhood.
    • 2.4. Educating citizens, both members and non-members of the organization, in the processes, problems and potential of the neighborhood's development.
    • 2.5. Serving as spokesman for those policies and programs that seem to its membership, after appropriate analysis and discussion, to be in the neighborhood's best interest.

Article III. Geographical Area

  • The area to be served by the Association is bounded by Monroe Street, Odana Road and the Southwest Bicycle-Pedestrian Path but including the area South of Monroe Street bounded by Woodrow Street and Arbor Drive as shown on the attached map.

Article IV. Membership

  • Sec. 1. All persons age eighteen (18) and over who live in, are homeowners, or who are owners or managers of businesses in the above general area are eligible for membership in the organization.
  • Sec. 2. Any member having paid annual membership dues shall be considered a member in good standing. Annual dues for each household or business shall be set by the Neighborhood Council.
  • Sec. 3. Voting at all meetings shall be limited to those members who have paid their dues.
  • Sec. 4. Any member in good standing except for elected public officials may, with his/her consent, be nominated or appointed as an official of the organization.

Article V. Officers

  • The officials of the organization should be selected, whether elected or appointed, with regard to representing the differing ages, interests, and areas in the neighborhood.
  • Sec. 1. The elected officers of the organization, elected at the annual meeting, shall be:
    • 1.1. The President who will direct association activities, chair meetings of the Neighborhood Council and Executive Committee, and perform other duties as required.
    • 1.2. The Vice President who will assume the duties of the President at the request of the President, or during the absence of the President, and perform other duties as requested by the President.
    • 1.3. The Secretary who will prepare the minutes of the organization's meetings, and maintain all records and files as they pertain to the organization.
    • 1.4. The Treasurer who will administer all monies of the organization. The Council will authorize all major expenditures, and annually set an amount which may be expended by the Treasurer without such authorization.
  • Sec. 2. The Neighborhood Council shall consist of elected officers, standing committee chairs and not more than twenty five at-large members appointed by the President. The Council shall function as the organizing and policy-making body of the Association, The Council shall direct the organization, and its duties shall include, but not be limited to:
    • 2.1. Carrying out the policies established by the general membership.
    • 2.2. Establishing general policy and acting during the intervals between meetings of the general membership.
    • 2.3. Appointing special committees and the chairs thereof to work on matters duly designated for consideration of the organization.
    • 2.4. Determining what matters the organization should consider.
    • 2.5. Establishing procedures for the wise administration of the organization, including but not limited to the adoption of a working budget, suggestions of the nomination of officers, and appointment of Council members at large.
  • Sec. 3. The Executive Committee shall consist of the elected officers. The Executive Committee shall make emergency decisions and expenditures between meetings of the Neighborhood Council.
  • Sec. 4. The terms of office for the officers and Council members at large shall be for one year and coincident with the annual meeting, except that officials of the organization shall remain in office until their successors have been duly elected or appointed.
  • Sec. 5. There shall be a Nominating Committee consisting of three (3) persons appointed by the Neighborhood Council. The Nominating Committee shall present a single slate of nominees for all elective officials at the Annual Meeting. Further nominations may be made from the floor.

Article VI. Meetings

  • Sec. 1. General Membership Meetings
    • 1.1. There shall be at least one (1) annual meeting of the general membership, to be held at a place and time designated by the Neighborhood Council.
    • 1.2. Additional meetings may be called by the Neighborhood Council or the Executive Committee as necessary, or by petition of twenty (20) members.
    • 1.3. Notice of all meetings of the general membership including proposed amendments to the By-Laws shall be given to all members at least one (1) week prior to meetings.
  • Sec. 2. Neighborhood Council Meetings:
    • 2.1. Regular meetings of the Neighborhood Council shall be held at a place and hour designated by the President.
    • 2.2. Special meetings of the Neighborhood Council may be called by the President or any three (3) members of the Council, providing all Council members are notified at least twenty-four (24) hours in advance.

Article VII. Procedures

  • Sec. 1. Any member of the organization in good standing may attend any Council or Committee meeting and take part in its discussion.
  • Sec. 2. All meetings of the organization shall be conducted in accordance with Robert's Rule of Order, except as specified in the by-laws.
  • Sec. 3. At all Council meetings, one third of the members, but not less than six shall constitute a quorum.
  • Sec. 4. Officers shall be elected by a simple majority of members present and voting at the annual meeting of the general membership. If there are more than two nominees for an office, there shall be a preliminary ballot; the two candidates receiving the most votes will become nominees for the final ballot. All other actions taken at the annual general membership meeting require a simple majority of members present and voting. Those actions which fail to receive an affirmative vote of at least six (6) percent of all eligible Association members may be appealed by petition to the entire membership. Anyone intending to make an appeal must notify the President within twenty-four (24) hours of the general membership meeting at which the appealed action was taken. The appealed action shall become void if a petition containing the signatures of ten (10) percent of the eligible members is filed with the President within one week of the general membership meeting.
  • Sec. 5. In the event an officer of the Association should resign, the Neighborhood Council shall appoint a replacement who shall serve out the term of office. Three consecutive absences without valid reason from Council or Committee meetings may be deemed a resignation. The President may appoint members at large to replace those who have resigned or have been deemed to have resigned.
  • Sec. 6. Proposed amendment to the By-Laws of the organization shall only be acted on at meetings of the general membership.

Article VIII. Public Action on Behalf of the Organization

  • No individual or Committee shall take public action nor shall any member represent himself as speaking in the name of the organization unless so authorized by the Neighborhood Council or the Executive Committee.

Article IX. Endorsement Prohibited

  • The organization shall not support any candidates for public office.